Read.ai Platform Help

Step 1 — Gather context

If references/learnings.md exists, read it first for accumulated platform knowledge.

1. What are you trying to do?

   • A) Set up Read.ai for my team (onboarding, permissions, calendar sync)
   • B) Integrate Read.ai data into another system (CRM, warehouse, Slack, internal app)
   • C) Configure engagement analytics or Search Copilot
   • D) Troubleshoot an issue (auto-join, permissions, transcript quality, removal)
   • E) Understand pricing or plan differences

2. Which plan are you on?

   • A) Free (5 meetings/month)
   • B) Pro ($19.75/mo)
   • C) Enterprise ($29.75/mo)
   • D) Enterprise+ ($39.75/mo)
   • E) Not sure / evaluating

3. If integrating, what's the target?

   • A) CRM (Salesforce, HubSpot)
   • B) Project management (Asana, Jira, Linear, Notion, Confluence)
   • C) Data warehouse or internal database
   • D) Slack / Teams notifications
   • E) AI tool via MCP (Claude, Cursor, VS Code)

Skip-ahead rule: if the user's prompt already contains enough context, skip to Step 2.

Step 2 — Route or answer directly

Problem domain	Route to
Picking between Read.ai vs Fathom vs Fireflies vs other note-takers	/sales-note-taker {user's question}
Reviewing a specific call for coaching	/sales-call-review {user's question}
Building a coaching program	/sales-coaching {user's question}
General CRM/tool integration (Zapier, Make, iPaaS)	/sales-integration {user's question}
Meeting scheduling	/sales-meeting-scheduler {user's question}

When routing, provide the exact command: "This is a {problem domain} question — run: /sales-{skill} {user's original question}"

Otherwise, answer directly below.

Step 3 — Read.ai platform reference

Read references/platform-guide.md for the full platform reference — modules, pricing, API, MCP, integrations, data model, workflows.

Answer the user's question using only the relevant section. Don't dump the full reference.

Step 4 — Actionable guidance

You no longer need the platform guide — focus on the user's specific situation.

Quick decision framework:

• Need webhook automation? → Pro+ required. Set up via Read dashboard → Integrations → Webhooks
• Need CRM sync (Salesforce/HubSpot)? → Pro+ required (premium integration)
• Need video playback? → Enterprise required ($29.75/mo)
• Need HIPAA/SSO? → Enterprise+ required ($39.75/mo, 10+ seats)
• Need MCP for Claude/Cursor? → Connect to https://api.read.ai/mcp/, OAuth auth
• Need Zapier automation? → Pro+ required, triggers: meeting report ready

If you discover a gotcha, workaround, or tip not covered in references/learnings.md, append it there.

Gotchas

Best-effort from research — review these, especially items about plan-gated features and integration gotchas that may be outdated.

• Auto-join behavior is aggressive. Read.ai hooks into your calendar and joins all scheduled meetings by default. External participants see a "Read.ai" bot join without being asked. This has caused university bans and Trustpilot complaints. Configure per-meeting or disable auto-join in settings.
• Video playback is Enterprise-only. Pro plan ($19.75/mo) gets unlimited transcripts but no video playback or highlights. That's a 50% price jump to Enterprise ($29.75/mo) for video.
• Removing Read.ai is difficult. Deleting your account may not stop it from joining meetings. You may need to revoke OAuth permissions in Google/Microsoft and remove the app from your calendar integrations manually.
• Sentiment analysis lacks cultural nuance. The engagement/sentiment scoring can misread cultural communication styles and flag benign language. Don't rely on it for performance decisions.
• API is in open beta. Planned GA enhancements include static API keys, more endpoints, and expanded docs. Expect breaking changes.
• Webhook events are limited. Only meeting_end and manual triggers — no real-time or mid-meeting events.
• Free plan exhausts quickly. 5 meetings/month with 1-hour max per meeting. Regular users hit the cap in 1-2 weeks.
• Recordings may become inaccessible after cancellation. Users report losing access to historical recordings when subscriptions end.

Related skills

• /sales-note-taker — Picking or integrating an AI meeting note-taker (Fathom, Fireflies, Avoma, Gong, Otter, Fellow, Grain, Sembly, Read.ai). Install: npx skills add sales-skills/sales --skill sales-note-taker -a claude-code -y
• /sales-call-review — Review a specific call for coaching
• /sales-coaching — Build coaching programs that consume call data
• /sales-integration — General CRM/tool integration patterns (Zapier, webhooks, iPaaS)
• /sales-do — Not sure which skill to use? The router matches any sales objective to the right skill. Install: npx skills add sales-skills/sales --skill sales-do -a claude-code -y

Examples

Example 1: Setting up MCP with Claude

User says: "How do I connect Read.ai to Claude so I can query my meeting transcripts?" Skill does: Walks through MCP server connection at https://api.read.ai/mcp/, OAuth authentication, and example prompts like "What did we decide about the timeline in yesterday's meeting?"

Example 2: Webhook integration to push meeting data to CRM

User says: "I want meeting summaries automatically pushed to Salesforce after every call" Skill does: Confirms Pro+ plan required, walks through webhook setup (dashboard → Integrations → Webhooks), payload fields (summary, chapters, action items, transcript), HMAC signature verification, and Salesforce mapping.

Example 3: Troubleshooting unwanted auto-join

User says: "Read.ai keeps joining my meetings and my clients are complaining about a bot appearing" Skill does: Walks through disabling auto-join in Read.ai settings, revoking calendar OAuth permissions if needed, and configuring per-meeting join preferences.

Troubleshooting

Read.ai joins meetings without permission

Symptom: A "Read.ai" bot appears in meetings you didn't invite it to, or participants report an unexpected bot Cause: Read.ai hooks into your calendar and auto-joins all scheduled meetings by default once linked Solution: Go to Read.ai settings → disable auto-join for all meetings. To fully remove: revoke OAuth access in Google Workspace Admin or Microsoft 365, remove Read.ai from calendar app integrations, and consider domain-level blocking if needed for your org.

Can't access video playback on Pro plan

Symptom: Meeting recordings show transcript only, no video playback option Cause: Video playback and video highlights are gated to Enterprise plan ($29.75/mo) and above Solution: Upgrade to Enterprise, or use the meeting platform's own recording (Zoom/Meet/Teams) alongside Read.ai for video needs.

Webhook payloads missing transcript or action items

Symptom: Webhook fires on meeting_end but payload is incomplete Cause: AI processing (summary, action items, key questions) may not be complete when the meeting_end event fires Solution: Add a delay or re-fetch via the REST API after receiving the webhook. Use the session_id from the payload to poll for the complete report.