Remind Executors

Send reminders for overdue tasks to executors

Remind Executors Command

Purpose

Identify overdue tasks and send timely reminders to responsible executors. Maintains task momentum and escalation awareness during execution phases (3-5).

Steps

  1. Verify project state

    • Read project-state.md
    • Confirm project is in phase 3, 4, or 5
    • If not in these phases, inform user this command requires active execution phase and exit

  2. Query overdue tasks

    • Query ~~project tracker for tasks where:
      • Deadline has passed (status_date > due_date)
      • Task status is NOT completed/closed
    • Retrieve task details: title, due date, executor, priority, impact
    • Sort by due date (most overdue first)

  3. Check for overdue tasks

    • If no overdue tasks found:
      • Log "No overdue tasks detected"
      • Complete command
    • If overdue tasks exist:
      • Proceed to step 4

  4. Group by executor

    • Group overdue tasks by assigned executor (owner)
    • For each executor, compile:
      • List of overdue tasks (title, due date, days overdue)
      • Task priorities and impact
      • Summary count

  5. Prepare reminders

    • For each executor with overdue tasks:
      • Trigger coordinate-executors skill with:
        • Executor name/contact
        • Overdue task list
        • Request executor to prioritize completion or provide status update
      • Skill will format reminder message appropriate to executor role

  6. Send reminders via email

    • Read references/email-autonomy-rules.md for autonomy level 1 rules
    • For each executor reminder:
      • Send email to executor
      • Include: overdue task summary, due dates, impact assessment
      • Use autonomy level 1 (send automatically, no approval required)
    • CC project manager for visibility

  7. Log all sent reminders

    • Create reminder log entry with:
      • Executor names
      • Number of overdue tasks per executor
      • Timestamp of reminder send
      • Task references

  8. Update project state

    • Update project-state.md with:
      • Last reminder check timestamp
      • Number of overdue tasks as of check date
      • Executors notified
    • Log action in project audit trail